North Island - Powell River

EDA Meeting

Jan 8, 2016

EDA members present:

• Leroy McFarlane
• Doug Cowell
• Mark de Bruijn
• Dave Ferguson
• Jonathan Kerr

Invited Guests

• Mark Tapper
• Ricarda Van Orden
• Cynthia Barnes (by phone)

Regrets:

• Sue Moen
• Michael Mascall
• Brenda Sayers

 

Summary of Action Items by Person:

Leroy

• Will ask Don/Pam: can the EDA pay for auditor expenses?

Ricarda

• Ask Sue if she received receipt from Virgin (cell phone, Powell River)
• Ricarda will price out options for AGM locations

Dave

• Submit Campaign financial report to auditor
• Will start on EDA report for auditor

Jonathan

• Finalize and distribute meeting minutes
• Check NIPR email account to further campaign expenses
• Liaise with Andrea from GPC to discuss specifics around AGM
• Will develop “role descriptions” for EDA functions/roles

Cynthia

• Determine Powell Riverites’ preference or AGM attendance (in person vs. skype vs. teleconference vs. parallel meetings)

Mark de Bruijn

• Chair the AGM Planning Committee

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1. Call to Order and Introductions

2. Nomination of meeting chair

• Motion to nominate Leroy as meeting chair by: Jonathan
• Seconded by: Doug
• Unanimously approved
• Suggestion for a rotating chair

3. Nomination of meeting secretary

• Motion to nominate Jonathan as meeting secretary by: Doug
• Seconded by: Leroy
• Unanimously approved

4. Motion to accept agenda

• Motion to accept by: Doug
• Seconded by: Mark de B.
• No items added
• Unanimously approved

5. Review of the minutes from the last meeting

• Motion to accept by: Doug
• Seconded by: Dave
• Unanimously approved

6. Review and Accept the 6 Green Party Principles

Respect for Diversity                        Ecological Wisdom

Social Justice                                    Non-Violence

Sustainability                                    Participatory Democracy

• Motion to accept by: Leroy
• Seconded by: Jonathan
• Unanimously approved

7. Financial Update

• Leroy and David have been in contact with auditor (Stacey Campbell)
• Report will be mailed to auditor on Monday by Dave
• Extension granted to file with Elections Canada until March 21, 2016
• $50.90 remaining in campaign account (will be transferred to EDA)
• Remaining salary of $450 owed to Campaign Chair
• Ask Sue if she received receipt from Virgin (cell phone, Powell River)
• EDA bank account balance approximately $1500 (covering 2 loans)

8. Annual General Meeting

• Background:
  • Last AGM was Dec 6, 2014
  • Must be before March 6^th
  • Requires a 30 day notice to members
  • Date range: Feb 8^th to March 6^th
• Date chosen:
  • Feb 21^st, 6:30-8:30pm
• Location options:
  • Ricarda will price out options? (Willow Point?)
• Goals:
  • Focus on formal duties
  • Vote new EDA Executive
• Powell River involvement:
  • Parallel meetings vs. Skype vs. Teleconference vs. In Person
• Establish a Planning Committee:
  • Mark de B. (Chair)
  • Jonathan (Communications + Liaising with GPC Head Office)
  • Cynthia (Powell River)
  • Ricarda (Voting procedures)

9. EDA membership

• Consideration # 1: Geographical representation
  • Comox / Courtenay
    • Jonathan Kerr
    • Dave Ferguson
    • Meghan?
    • Karina?
  • Black Creek / Merville
    • Leroy McFarlane
    • Ricarda
    • Doug
    • Mark de Bruijn
    • Mark Tapper
  • Campbell River / Quadra
    • Michael Mascall
    • Robin?
    • Don and Janet Rowthorn?
    • Mandy?
    • (ask Sue others?)
  • Powell River
    • Cynthia Barnes
  • North Island
    • Ask Sue if others?
  • First Nations
    • Ask Brenda

• Consideration # 2: EDA Functions / Roles
  • CEO
  • Assistant CEO
  • Financial Director / Financial Agent
  • Membership Director
  • Fundraising Director
  • Volunteer Director
  • Communications Director
  • Policy Director
  • Events Director
  • Election Readiness Director
  • Youth Engagement Director
  • Powell River Director
  • North Island Director
  • Secretary

• Role descriptions are being developed
• Each EDA Director will have a role and portfolio
• No “Directors at Large”

10. Fundraising

• EDA members suggested to make 2016 EDA donations early this year
• New EDA Executive will establish a Fundraising Director

11. New business

• Powell River activities
  • Climate Action advocacy work ongoing

12. Next meeting date

• Date/Time: Monday, Jan 25^th at 1:30pm
• Chair TBD

13. Motion to adjourn

• Motion to adjourn by: Jonathan
• Seconded by: Mark de B.
• Unanimously approved