North Island Powell River EDA Green Party meeting

April 22, 2015

Present

• Sue Moen
• Dave Ferguson
• Linda Swanton
• Leroy McFarlane
• Jonathan Kerr
• Michael Mascall

Regrets

• Mark de Bruijn
• Doug Cowell
• Cynthia Barnes (invited guest)

Summary of Action Items by Person:

All EDA members

• Each committee will provide Dave with a budget, including timing of expected revenue and expenses.

Sue Moen

• Gmail account – change account name to North Island Powell River Greens
• Sue will file her nomination papers
• Sue will contact Elizabeth May’s office to determine a candidate selection event (May 22^nd or another date?)
• Sue to follow-up with Elder College contact about possible David Hughes event.

Dave Ferguson

• Dave will ask GPC if a portion of revenue memberships sold will be given to the EDA
• Dave will upload budget to NIPR google drive document and use this for further updates.
• To keep an eye out for end of year directed money

Linda Swanton

• Linda to research costs for newspaper adds / mail outs.

Leroy McFarlane

• Please send a short bio and picture to Sue ASAP.
• To view and use NIPR google drive document.

Jonathan Kerr

• To send NIPR google drive document link to Michael, Leroy, and Dave
• To write communication to membership that nomination period is closed (after Sue is vetted by GPC).
• Will attend tomorrow’s Green Energy event at North Island College tomorrow to look for volunteers.

 

Michael Mascall

• Please send a short bio and picture to Sue ASAP.
• To view and use NIPR google drive document.

 

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1. Call to Order

2. Nomination of meeting secretary

• Motion to nominate Jonathan as meeting secretary by: Michael
• Seconded by: Sue
• Unanimously approved

3. Motion to accept agenda

• 1 items added (nomination of chair for next meeting)
• Motion to accept by: Dave
• Seconded by: Leroy
• Unanimously approved

4. Adoption of past meeting minutes

• Motion to accept by: Linda
• Seconded by: Jonathan
• Unanimously approved

5. Review of Action Items from past meeting (March 11th, 2015)

New/Repeated Action Items:

Action item # 1: Leroy and Michael are requested to send a short bio and picture to Sue ASAP.

 

Action item # 2: Sue to change Gmail account name to North Island Powell River Greens

Action Item # 3: Dave will ask GPC if a portion of revenue memberships sold will be given to the EDA.

 

Action Item # 4: Linda to research costs for newspaper adds / mail outs.

 

 

6. Committee Reports

1. a) Finances / Fundraising Committee

• Current assets over $7103.55
• Still waiting to receive: end-of-year directed donations by GPC members
  • Sue working on it
• 4 EDA “agents” (able to accept donations): Sue, Dave, LeRoy, Jonathan

 

Action Item # 5: Dave will upload budget to NIPR google drive document and use this for further updates.

 

• Cost of Donations
  • Cheques to NIPR Greens ($0.95 processing fee)
  • Paypal 2.9%
  • GPC 10%

 

Motion to accept Finances / Fundraising report:

• Motion to accept by: Leroy
• Seconded by: Linda
• Unanimously approved

1. b) Budget

• Discussion of budget on NIPR google drive document.

Action Item # 7: Each committee will provide Dave with a budget, including timing of expected revenue and expenses.

 

Action Item # 8: Budget will be reviewed by EDA at each meeting.

Motion to budget $30 a month for teleconferences.

• Motion to accept by: Jonathan
• Seconded by: Linda
• Unanimously approved

1. c) Events

Review of March 28^th “Rock the Boat with Elizabeth May” event

• Finances: Broke even
• Over 100 attendees
• Significant excitement created! Very positive event.
• 14 volunteers recruited

Motion to have EDA Executive approve the vision, goals, and budget for future events:

• Motion to accept by: Leroy
• Seconded by: Jonathan
• Unanimously approved

Action Item # 9: Future events will use google drive document to ensure all EDA members are kept in the loop.

 

Possible David Hughes event

• Expected cost = $500 plus accommodations
• June or September?
• Partner with another group (i.e. Elder College)

 

Action Item # 10: Sue to follow-up with Elder College contact about possible David Hughes event.

 

1. d) Communications

• Linda stepping down as Communications Chair
  • A warm thank you to Linda for her time and energy thus far on the
• Jonathan agreed to act as new Communications Chair
• Teleconference line
  • Review of Teleconference option and “to do” steps

1. e) Volunteers

• Linda provided a summary of volunteer positions, roles, tasks, etc
• Need a focus on youth coordinator

Action Item # 11: Jonathan to attend tomorrow’s Green Energy event at North Island College tomorrow to look for volunteers.

 

1. f) Membership (Outreach)

• Will start booking tables at upcoming events

 

1. g) Elections Readiness

• Mark preparing a summary of each party’s platform

 

7. Candidate Search

• Exhaustive search has been completed
• One excellent candidate is interested

Process / Timeline for candidate selection

• GPC head office wants a pre-approved candidate (need 4 days)
• Nomination close date 20 days later
• EDA can acclaim candidate or have a nomination meeting event
  • Preference is for having an event
  • Possibly at the new Comox First Nations Hall

Action Item # 13: Proposed Candidate will file her nomination papers by tomorrow.

 

Action Item # 14: Sue will contact Elizabeth May’s office to determine a candidate selection event (May 22^nd or another date?)

 

Action Item # 15: Jonathan will write communication to membership that nomination period is closed (after Sue is vetted by GPC).

8. Strategic Plan update

• All EDA members encouraged to view, use, and update the “Action and Budget Grid Priorities” document on the NIPR Google Drive

9. Nomination of chair for the next meeting

• Motion to nominate Michael as the meeting for the next chair by: Linda
• Seconded by: Sue
• Unanimously approved

10. Team building round-table exercise

11. Next meeting date

• To be determined based on schedules
• Possibly Wednesday, May 20th